Cut sample-costing from days to minutes
Replaced spreadsheet-based BOM costing with a live platform tracking yarn, fabric, trims, and FOB rollups across 7+ suppliers. Used live by sourcing team at a Tier-1 brand.
Case note
An operations + AI consultancy.
Sharka Systems is a small team that goes deep inside operating businesses — mapping the work, ripping out the drag, and building the software that replaces it. Any industry where the back office still runs on email and spreadsheets.
What we do
We sit inside your business, map the work, and rebuild the parts that drag — from procurement and finance to scheduling and reporting.
Purpose-built tools where off-the-shelf falls short. ERP-adjacent platforms, internal apps, integrations — shipped in weeks, not quarters.
We replace recurring human work with reliable pipelines. Document workflows, approvals, data sync, monitoring — owned and maintained.
Industries
Don't see your sector? It probably still applies — if your business runs on humans coordinating spreadsheets, we can help.
How it works
Every workflow is shaped so AI handles the work and you make the decisions. Five real scenarios — drawn from work we've shipped.
BOM to delivery, one flow
Bill of materials synced from PLM or supplier upload.
Quantities, lead times, and supplier history evaluated.
Purchase orders generated with optimal pricing and allocation.
One-click approval with AI-generated summary.
PO sent via WeCom, email, or EDI — auto-tracked.
Real-time logistics tracking from dispatch to warehouse.
Warehouse scans and confirms — inventory auto-updated.
3-way match: PO vs receipt vs invoice — exceptions flagged.
Process breakdown
The point
2 decisions out of 8 steps.
You stay in control of what matters. Everything else runs without you having to touch it.
Selected work
Replaced spreadsheet-based BOM costing with a live platform tracking yarn, fabric, trims, and FOB rollups across 7+ suppliers. Used live by sourcing team at a Tier-1 brand.
Migrated PA approvals from paper + email to an audited 5-step digital chain across HK & PRC entities. Includes signing UI, bank-instruction generation, and full audit trail.
Combined packing list and per-item tracking into a single ops interface. Multiple tracking codes per item, expandable rows, deployed to a working warehouse.
Built a custom sync service that keeps an on-premise factory system in step with cloud ERP through office VPN. Self-healing, scheduled, and observable from a single dashboard.
Designed and shipped a consumer-facing wellness webapp end-to-end — symptom inputs, guided placements, mobile-first UI, and live deployment under a sub-path of a production domain.
Sync pipeline pulls product images from PLM, falls back to live retail sources, and serves them through internal tools. ~600 SKUs filled automatically every 15 minutes.
How we work
We start by doing your job for a week. No diagnostic-by-deck — we read the actual emails, run the actual reports, feel the actual friction.
We surface the 3–5 changes that move the most weight, score them by cost-to-build vs. value-shipped, and agree the sequence before we cut code.
Weekly deployments to production. Real users, real data, real feedback — not a six-month silent build that lands wrong.
We document, train, and either hand over to your team or stay on as an embedded ops partner. Your call.
Get in touch
Write a paragraph or two about the friction you're feeling. We'll reply within two working days with a few honest questions.